SMCs, CRCs, and MRCs Audit Schedule for the Year 2022-23

Importance of Audit

Conducting audits for SMCs, CRCs, and MRCs is essential for several reasons. Firstly, audits help to ensure that financial transactions are recorded accurately and in compliance with relevant regulations. They also provide an opportunity to identify any discrepancies or irregularities that may require further investigation. Additionally, audits help to instill trust and confidence in the education system, as stakeholders can be assured that funds are being utilized effectively.

Checklist for DPO Office Audit

Before the audit party arrives, it is crucial for the District Project Office (DPO) to prepare the necessary documents. The following checklist outlines the key documents required for the DPO office audit:

1. Cash Book
2. Vouchers
3. PFMS Generated Print Payment Advice copy (One Copy)
4. PPA Register
5. Ledger
6. Stock Registers
7. PFMS-SNA Bank Statement from 1.04.2022 to 31.03.2023 (One Copy)
8. General Bank Account Statement (Offline) 01.04.2022 to 31.03.2023 (One Copy)
9. Holding Bank Account Statement (01.04.2022 to 31.03.2023) (One Copy)
10. Details of Unspent amount Retrieval from SDUS to DPO office
11. Details of Unspent amount Retrieval from DPO to SPO office
12. Details of Rejected PPAs and other reason rejected PPAs
13. Utilization Certificate
14. Fund/Budget allocation Proceeding Copies
15. Updated Tally as on 31.03.2023
16. Figures Matching with Tally to SNA 02 Statement
17. Details of remittance of Statutory Deductions (APGLI.EPF.GPF.CPS.PT.TDS (IT),GST TDS & etc.) for KGBVs/Girls Hostel/URSS/URHS

Checklist for School Audit (SMCs/CRCS/MRCS)

In addition to the DPO office audit, individual schools and centers also need to undergo an audit. The following checklist outlines the key documents required for the school audit:

SMCs

1. Cash Book
2. Vouchers
3. PFMS Generated Print Payment Advice copy (One Copy)
4. PPA Register
5. Resolutions
6. Stock Register
7. Receipts and Payments formats (Four Copies)
8. PFMS-SNA Bank Statement from 1.04.2022 to 31.03.2023 (Two Copies)
9. General Bank Account Statement 01.04.2022 to 31.03.2023 (One Copy)
10. Details of Unspent amount Retrieval from DPO to SPO office
11. Civil works/M. Book’s/Contract agreement/Deductions Paid or not
12. Uniform Distribution Register
13. Utilization Certificates
14. Details of Rejected PPAs and other reason rejected PPAs
15. Fund/Budget allocation Proceeding Copies

CRCs/MRCs

1. Cash Book
2. Vouchers with Bills
3. PFMS Generated Print Payment Advice copy (One Copy)
4. PPA Register
5. Resolutions
6. Stock Register
7. Receipts and Payments formats (Four Copies)
8. PFMS-SNA Bank Statement from 01.04.2022 to 31.03.2023 (Two Copies)
9. General Bank Account Statement 01.04.2022 to 31.03.2023 (One Copy)
10. Details of Unspent amount Retrieval from DPO to SPO office
11. Civil works/M. Book’s/Contract agreement/Deductions Paid or not
12. Uniform Distribution Register
13. Utilization Certificates
14. Details of Rejected PPAs and other reason rejected PPAs
15. Fund/Budget allocation Proceeding Copies

Steps for a Successful Audit

To ensure a smooth audit process, coordinators and headmasters should follow these steps:

1. Prepare the necessary documents: Gather all the required documents mentioned in the audit checklists for the DPO office and individual schools/centers.

2. Organize the records: Arrange the documents in a systematic manner, making it easier for the audit party to review and verify the information.

3. Review financial transactions: Conduct an internal review of all financial transactions to identify any discrepancies or errors. This step will help address any issues before the audit party arrives.

4. Coordinate with the audit party: Communicate with the audit party to schedule an appropriate date and time for the audit. Provide them with all the necessary documents and assist them during the audit process.

5. Address audit findings: If any issues or discrepancies are identified during the audit, work collaboratively with the audit party to rectify them. Take corrective measures to ensure compliance with regulations and improve financial management practices.

6. Maintain transparency and accuracy: Continuously update financial records and ensure transparency in all financial transactions. Regularly reconcile bank statements, update ledgers, and document all receipts and payments.

Additional Information and Resources

To download the audit guidelines and check the grants allocated for schools, visit the official website of the education department. The website provides comprehensive guidelines and resources to assist coordinators and headmasters in preparing for the audit.

In conclusion, conducting audits for SMCs, CRCs, and MRCs is vital for maintaining transparency and accountability in the education sector. By following the audit checklists, coordinators and headmasters can ensure compliance with regulations and strengthen financial management practices. Remember to download the necessary guidelines, check school grants, and use the provided audit formats for the year 2022-23.

Audit formats and Download Guidelines

• 1School Grants Guidelines 2022-23
• 2MRC& CRC Grants Guidelines 2022-23
• 3IERC Grants Guidelines 2022-23
• 4Sports Grants Guidelines 2022-23
• 5Uniform Stitching Charges 2022-23
• 6FLN Nodal FTA 2022-23
• 7Cyber Congress 2022-23
• 8GCEC 2022-23
• 9SMC R&P 2022-23
• 10SMC R&P old Accounts 2022-23
• 11SMC PPA Audit format 2022-23
• 12CRC R&P 2022-23
• 13CRC R&P Old Accounts 2022-23
• 14CRC PPA Audit Foramt 2022-23
• 15MRC R&P 2022-23
• 16MRC R&P Old Accounts 2022-23
• 17MRC PPA Audit format 2022-23
• 18Payment Voucher 2022-23
• 19UC English 2022-23
• 20SMC Telugu UC 2022-23
• 21CRC Telugu UC 2022-23
• 22MRC Telugu UC 2022-23